6:00 pmBoard of Directors Dinner and Conference Overview Board Meeting - The Renaissance Portsmouth
Friday, January 8, 2010
7:00 am – 7:00 pmConference Registration
8:00 amOpening Keynote Breakfast
They’re Back by Popular Demand!
Virginia Egg Board/Council Breakfast--
Keynote:Jeb Hockman, VA, DE and MD Association of Electric Cooperatives, Sets the Stage for a Fun Filled “Greening”Experience! Think Green In 2010 - Virginia’s Green Fair Initiative”
Door Prizes!Must Be Present To Win!
8:30 am – 9:45 am Communications Awards Entries Accepted Until 9:45 Am
– No Late Entries Accepted:Commodore Room
8:30 am - 1:00 pmAuction Items Accepted:Admiral Room
9:30 am - 9:45 amNew Attendee Orientation - Tom Eshelman, VAF Board
10:00 am – 11:15 am Seminar Sessions:2 Tracks – 75 Minutes Each
1:30 pm - 2:45 pm (Choose one Session from each track; attend one before lunch andone after lunch.)
10:00 am – 11:15 am Focus Forward On “Green” (And Getting Results) - Becky Brashear, Great Frederick (County) Fair, MD
*Building Your Own Wine Competition - A How-To Guide -Annette Ringwood Boyd, Marketing Specialist - Virginia Wine Marketing Office, Richmondand Jennifer Ross, Programs Director,
State Fair of Virginia, Doswell
*Creating, Achieving and Measuring Event Objectives - A VFEA Presentation - Barry Feil - Celebrate Fairfax! Festival
*So Your Fair Wants A Permanent Building? How-To’s To Get One -
American Buildings - Company Staff, Lacrosse and Dean Mccluster, South Central Fair, Chase City
*Fairly Accommodating Disabled Customers - Marian Vessels-One.Transcen.Org
*Competition Entries -Successful Data Management Options -Lana Woody, Germantown, MD
11:45 am Keynote Conference Luncheon - Sponsored By State Fair of Virginia
Speaker Introduction:Curry Roberts, President, State Fair of Virginia
Speaker:Chrysty B. Fortner, Marketing Director, Tennessee State Fair
Tennessee’s “Green” Revolution
-Targeting a New Audience to Increase Your Event Attendance
*Focus Forward On “Green” (And Getting Results) - Becky Brashear, Great Frederick (County) Fair, MD
*Building Your Own Wine Competition - A How-To Guide
-Annette Ringwood Boyd, VA Wine Marketing Specialist
*The New Media: Event Pr Campaigns In a Web 2.0 World-
A VFEA Presentation - Barry Feil, Celebrate Fairfax! Festival
*Your Fair Wants A Permanent Building? How-To’s To Get One -American Buildings Company Staff
* Fairly Accommodating Disabled Customers - Marian Vessels,DBTC: Mid-Atlantic ADA Chapter
* Competition Entries – Successful Data Management Options
-Lana Woody, Germantown, MD
3:00 pm - 5:00 pmShowcase with Cash Bar
5:00 pmDinner on Your Own
7:30 pmShowcase with Cash Bar
Saturday, January 9, 2009
7:30 am – 1:00 pmConference Registration
7:30 amPancake Breakfast - Hosted by VAF Past Presidents and Fair General Managers (This Event Is Open to All Registered Conference Attendees!Check Meeting Registration for Pricing and Enjoy!)
Door Prizes!Must Be Present To Win!
View “Live” And “Silent” Scholarship Auction Items - Second Floor Terrace Area (Until 4:00 Pm)
8:00 am – 4:00 pmVAF Conference One- Day Tradeshow
4:00 pmVA Association of Fairs (VAF) Business Meeting
-Induction - VAF Officers and Board Members -
-Youth Scholarship Awards Presentation
-Communications Awards Recognition
(All Awards Winners to Attend.)
-Fair Member Roll Call
(Time TBA)Virginia Festivals & Events Association (VFEA) Business Meeting
5:00 pmExplore Opportunities: A Concept for “VAF Regional Meetings”
-Dennis Cupp, Rockingham County Fair, Facilitator
(Fashioned after Rockingham County Fair’s Spring 2009 Shenandoah Valley Fairs Meeting.
Round Table Discussions of 3 Regions Representing the Following:Shenandoah Valley, Southwest Virginia and Nova/Eastern Virginia)
6:45 pm“Denim and Diamonds” Gala!A VAF Member/Guest Event
(Business Casual Attire)
6:45 pmEnjoy Your Favorite Beverages
7:15 pmEnjoy Dinner A Different Way!
8:00 pm Brett Leake, Comedian, Sets The Stage For A Fun Evening.
8:20 pm Introduction of Contestants: 2010 Miss Virginia Association
of Fairs Scholarship Pageant
-Celebrating the Fair Person of the Year
- Past Presidents Hall of Honor - Members Recognized
(This “Denim & Diamonds” Gala Combines the Former President’s Reception and Banquet with before Dinner Drinks, A Cash Bar and a Substantial Meal Served More Casually.Examples To Be Served Include A Meat Carving Station And Pasta Entrée Station /Vegetable And Fruit Stations With Variety Of Cheeses/Dessert And Coffee Station Meal. VAF Provides One-Drink Ticket With The Cash Bar. A Deejay Will Provide Dinner Music And Dancing Opportunities Will Follow The Brief Program.)
Immediately Following Gala:VAF Scholarship “Live” Auction
9:30 pm “Silent” Auction Ends - View and Bid on VAF Scholarship “Silent” Auction Items Throughout Evening
Sunday, January10, 2009
Sunday Morning for a Time of Reflection - Please Check Front Hotel Desk for Area Churches Located In Close Proximity to The Renaissance Portsmouth
8:30 am – 9:30 amVAF Board Of Directors And Staff Breakfast (at Your Leisure – Location TBA.)
10:00 am2010 Miss Virginia Association of Fairs Scholarship Pageant
NoonMeet the 2010 Miss Virginia Association of Fairs Scholarship Pageant Queen (Newly Crowned Miss VAF- 2010 Greets Departing Members and Guests on Departure from The Renaissance Portsmouth Foyer and Hotel Entrance Way - Photo Op!)
Homeward Bound!Safely!
VAF HOSPITALITY SUITE (All VAF registered Delegates are invited to attend!)
Lodging rate for Virginia Association of Fairs Conference attendees - $85.00 + TAX
Located a couple of blocks from the Renaissance Portsmouth at the intersection of High and Dinwiddie Streets in downtown Portsmouth, Virginia. The hotel is just blocks from I-264. This is a tentative schedule and subject to change.
